Office & Operations Manager

Amsterdam · Full-time · 5 days in office · Reports to People Director

About the role

Carbon Equity is a digital wealth platform mobilising private capital at scale to help solve the world's biggest challenges, starting with climate change. We democratise access to impact-driven alternative investments, and we're growing fast.

This role sits at the intersection of three things that matter deeply to us: a well-run office, an exceptional employee experience, and a people function that scales with us. You'll be the person who makes sure new hires feel genuinely welcome from day one, that the CEO and COO's time is protected, and that the HR admin underpinning our team is handled with precision and care.

You're not someone who waits for instructions. You notice what's missing, fix it before anyone asks, and take real pride in the standard of what you deliver, whether that's a seamless onboarding or a flawless employment contract.

What you'll do

Office management

• Facilities: keep the office running day-to-day — supplies stocked, spaces organised, vendor relationships managed, repairs handled before anyone has to ask

• IT support: set up laptops and system access for every new joiner, be the first line of support for wifi, hardware, and SaaS tools (Google Workspace, Notion, HubSpot, Slack), and manage hardware inventory

• Hospitality: be the warm, reliable presence that makes Carbon Equity a great place to spend the day — from daily lunch orders and a well-stocked pantry to team moments that feel genuinely thoughtful

Operations

• HR admin: draft and issue employment contracts, addenda, and offer letters; track HR mutations and keep payroll up to date; own onboarding end-to-end; act as first point of contact for employee queries on leave, benefits, and policies

• EA support: support the CEO and COO on calendar management, travel, and logistics for board meetings and investor calls — the team already works with Superhuman, so the day-to-day inbox load is manageable; your focus is on keeping priorities organised and nothing falling through the cracks

What we're looking for

• 3+ years in an EA, office management, or HR operations role — ideally in a fast-moving scale-up

• Hands-on HR admin experience: contracts, payroll mutations, Dutch employment basics

• Genuinely good with IT: MacBook setup, network troubleshooting, SaaS admin — no hand-holding needed

• Hyper-organised and proactive — you work off systems, nothing slips

• Warm, socially intelligent, and discreet with sensitive people and contract information

• Fluent in Dutch and English

• Aligned with our mission — you care about climate and want to work somewhere that does too

What we offer

• 25 holiday days per year

• Free healthy lunch in the office every day

• Company pension plan

• Central Amsterdam office — less than 10 minutes from Centraal Station; public transport reimbursed

• Friday afternoon drinks and bi-annual company offsites

• A well-funded, mission-driven team that genuinely likes each other

We invite you to apply even if you don't tick every box. What matters most is drive, ownership, and genuine curiosity. We fill this role directly and do not accept unsolicited outreach from recruitment agencies.